The purpose of our Website is to provide you with information about the Agency, the Models we manage and the types of Clients we work with. You can contact us via our Website and connect with us on our social media platforms.
How to contact us
The Four Model Management Limited is the “data controller” in respect of your personal data for the purposes of data protection legislation. The Four Model Management Limited is a limited company registered in England and Wales under company number 12531333. Our registered office is at 49/51 Dale Street, Manchester M1 2HF UK.
The data we collect about you
Personal data comprises any information relating to an identifiable individual. It does not include any information which relates to a person that cannot be identified or where the person’s identity has been removed (ie anonymous data) or information relating to a company. The term processing is used to refer to any activities carried out in respect of personal data, such as collecting, storing, using, organising, amending, disclosing and deleting data.
As one of our Models, we may process different kinds of personal data about you, which we have grouped together as follows:
We may process the following special categories of personal data and criminal data about Models:
If you are a representative of one of our Clients, the personal data we may process about you includes:
If you visit our Website, the personal data we may process about you includes:
We may anonymise some of your personal data so that it can no longer be linked to you. We are most likely to do this with your Usage and Technical data. We may then aggregate that data with other information we hold to help inform us how our Website is operating.
How we collect information
Direct interactions: The majority of the personal data we hold about you is collected when you interact with us or correspond with us directly (face to face or via email, telephone or post). As a Model, this includes personal data you provide to us when you register with theAgency and in our dealings with you as your management company. As a representative of a Client, this includes personal data you provide to us when you correspond with us regarding a booking of one of our Models.
Automated technology: When you interact with our Website, our systems will automatically collect information about your equipment, browsing actions and patterns. We collect this personal data (namely Technical and Usage data) by using cookies and other similar technologies. Please see our Cookies Policy and the section headed “Cookies” below.
Other third parties: We may also receive personal data about you from other third parties. For example, from time to time, other Models and Clients may provide us with information about you. We may also acquire publicly available information about you, including from Government websites and social media platforms. Clients will usually share images and video footage of Models with us following a booking.
CCTV: Third party CCTV systems operated by our landlord may capture your image automatically if you visit our offices.We will not typically connect this CCTV data with other personal data we hold about you, unless you or someone else has been injured or there has been another incident which requires investigation (such as if there is damage to our property or theft). Please contact us if you would like to see a copy of our landlord’s CCTV policy.
How and why we use personal data
We will only process your personal data where we have a legal basis to do so. The legal basis will vary depending on the manner and purpose for which we are collecting your personal information. Note that we may process your personal data on the basis of more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at any time if you require further information on the precise legal grounds we are relying on to process your personal data in a particular way.
If you are a Model we will most commonly processyour personal data in the following circumstances:
To the extent we process special category or criminal data relating to a Model’s health, racial or ethnic origin or criminal record, we shall do this on the basis set out below (in addition to the grounds set out above):
If you are a Client representative, we will process your personal data in the following circumstances:
If you are a Website visitor, we will use your personal data in the following circumstances:
Where we process your personal data on the grounds of our legitimate interests, you have the right to object to such processing, in which case we would assess your complaint and determine whether or not we are still entitled to continue the processing and whether any additional safeguards are required.
Marketing communications from us: We may send Client representatives marketing communications from time to time by email if we are in negotiations regarding bookings for modelling work or if a representative has consented to such communications.
Third party marketing: We will not sell your data to any third parties.
Opting out: You can ask us to stop sending you marketing communications at any time, bycontacting us at email@example.com.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we wish to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
If you fail to provide personal data
Where we need to collect personal data from you in order to comply with our legal obligations or to perform a contract we have with you and you fail to provide that data when requested, we may not be able to perform the relevant contract (for example, to process your payment or secure a booking). In extreme circumstances, this may lead to us having to cancel the relevant contract with you or with a Client.
How we protect your personal data
We have put in place appropriate security measures to prevent your personal information from being accidentally lost or processedin an unauthorised way. Unfortunately, however, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us via email or via our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We have put in place procedures to deal with any suspected data security breach and we will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Once we no longer require your personal information, we will take reasonable steps to destroy it in a secure manner.
How long we hold your personal data for
We will only hold your personal information for as long as necessary to fulfil the purposes we collected it for.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) in order to develop our business methods and strategy or for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
We will not typically retain personal data relating to models who do not sign up to the Agency.
Criminal data will typically only be retained for a short period of time to decide whether it is necessary for us to take any action. If no action is taken, the information will be promptly deleted. If we decide to terminate a contract with you on the basis of such information, it will be retained for so long as is necessary to establish, exercise or defend legal claims (typically six years after the end of the contract). If we decide not to enter into a contract with you on the basis of this information, we will delete it promptly.
We shall not have any liability whatsoever to you for the deletion of personal data in accordance with our data retention policy.
Sharing your personal information with third parties
We require third parties to respect the security of your data, keep it confidential, and to treat it in accordance with the law.
We may share your personal data with the following third parties in order to perform a contract with you, comply with a legal obligation or in our legitimate interests of conducting our business:
We require all our data processors to respect the security of your personal data and to treat it in accordance with the law. We do not allow our data processors to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions as set out in our data sharing agreements.
On our Website, we use Google Analytics to help analyse the use of, and attract prospective Clients and Models to, our Website and to help improve and inform the content on our Website. These analytics and advertising tools use “Cookies” which are small data files placed on your computer (or other device) to observe customer retention, user journey and to target visitors to our Website through keyword searches on Google. Overall, cookies help us to provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. You can find out more about the way cookies work and Google Analytics on www.cookiecentral.com and or www.allaboutcookies.org and www.google.com/analytics.
For more information about the cookies we use and the reasons why we use them, please see our Cookies Policy. You can also manage your cookie settings for our Website here.
The personal data that we collect from you may be transferred to, and stored at, a destination outside of the UK and European Economic Area (“EEA”).
Whenever we transfer your personal data out of the UK and EEA, we shall ensure a similar degree of protection is afforded to your personal data by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data outside of the UK and EEA.
Links to third party websites
You have the following rights in respect of the personal data that we process about you (where we determine the purpose and means for which that personal data shall be processed):
If you wish to make a subject access request please email us at firstname.lastname@example.org or write to us at 49/51 Dale Street, Manchester M1 2HF UK.
If you wish to exercise any of the other rights set out above, please contact us at email@example.com.
We may ask you to verify your identity if you make a request to us to exercise any of the rights set out above. We may also contact you to ask you for further information in relation to your request to speed up our response. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. You also have the right to request a copy of the information we hold about you.
How to complain
Please let us know if you are unhappy with how we have used your personal information. You may contact us at firstname.lastname@example.org.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please do contact us in the first instance and we shall endeavour to resolve your complaint.
Changes to your data
Please let us know if you change your contact details. You have the right to question any information we hold about you that you think is wrong or incomplete. Please contact us if you want to do this.